Reports
Importance of Reports in the System
Reports are among the most important tools in the system because they give management a comprehensive and accurate view of everything happening within the company, and among their most important benefits:
Regular use of reports helps make informed decisions and improve overall company performance.
Benefits of Reports
1. Clear and Comprehensive View for Company Management
Reports display employee status in real-time, including:
- Attendance and Check-out: Daily attendance records
- Salaries and Advances: Financial data
- Leaves: Leave balance and usage
- Performance and Productivity: Performance indicators
- Training: Training course status
- Custody and Documents Status: Assets and documents
- Hiring and Resignation Movement: Employee movement
This gives management a complete picture that helps them monitor work progress clearly.
Comprehensive reports provide a 360-degree view of company status.
2. Support Decision Making
Management relies on reports to make accurate decisions based on real data, such as:
- Is productivity increasing or decreasing?: Trend analysis
- Is there frequent absence in a specific department?: Problem identification
- Are salary costs appropriate compared to performance?: Cost analysis
- Is employee satisfaction rate good?: Satisfaction indicators
- Are there departments facing pressure or shortage of employees?: Resource analysis
Making decisions based on data ensures accuracy and objectivity of decisions.
3. Early Problem Detection
Reports help detect any malfunction before it escalates, such as:
- 🔸 High resignation rate: Indicator of internal problems
- 🔸 Increase in sick or emergency leaves: Indicator of work pressure
- 🔸 Weak performance of specific department: Needs immediate intervention
- 🔸 Non-compliance with work hours: Management problem
- 🔸 Poor custody utilization or delay in return: Management problem
Early problem detection helps solve them before they escalate and affect overall performance.
4. Save Time and Effort
Instead of manually collecting information from files or Excel, the system automatically:
- Analyzes data: Automatic analysis
- Displays results: Instant display
- Creates ready-made charts: Visual representations
- Updates information in real-time: Updated data
This saves hours of repetitive manual work.
5. Reduce Errors
Because data is completely based on:
- Actual attendance recording: Accurate data
- Requests added by employee: Direct information
- Human Resources updates: Updated data
There is no manual intervention that leads to human errors.
6. Support Compliance and Company Policies
Reports help monitor compliance with policies such as:
- Official work hours: Attendance compliance
- Leave balance: Leave usage
- Advance controls: Advance policies
- Document validity: Document renewal
- Custody distribution and status: Custody management
This maintains work discipline and avoids violations.
Policy compliance ensures organized and transparent work within the company.
Report Types
1. Attendance Reports
Include:
- Each employee's attendance schedule: Daily attendance record
- Absence days: Number of absence days
- Delays: Delay hours
- Early check-out: Early check-out cases
- Total work hours: Total hours
- Attendance compliance: Compliance percentage
- Attendance comparison between employees: Detailed comparisons
Uses:
- Calculate salary based on actual work hours: Calculation accuracy
- Detect problem with frequently late employee: Problem identification
- Plan next shift: Effective planning
Attendance reports help ensure compliance with work schedules.
2. Leave Reports
Display:
- Total due leaves: Total balance
- Number of taken leaves: Used leaves
- Remaining leaves: Remaining balance
- Leave types: (Sick – Annual – Emergency)
- Request status: (Approved – Rejected – Under Review)
Uses:
- Prevent repeated unjustified leave requests: Usage control
- Review most absent employees: Pattern identification
- Control number of employees in each department: Resource planning
3. Salary Reports
Show:
- Basic salaries: Basic salary
- Deductions: All deductions
- Allowances: Additional allowances
- Overtime hours: Overtime work
- Advances: Paid advances
- Final net salary: Net salary
Uses:
- Prepare monthly payroll: Salary preparation
- Review errors before sending salaries: Ensure accuracy
- Know monthly salary costs for company: Cost analysis
Regular review of salary reports ensures calculation accuracy and avoids errors.
4. Loans / Advance Reports
Show:
- Advance amount: Total amount
- Employee who received it: Employee data
- Payment installment: Paid amount
- Remaining advance: Remaining balance
- Approval or rejection status: Request status
Uses:
- Know financial obligations on company: Financial analysis
- Follow up each employee individually: Individual follow-up
5. Performance Reports
Based on:
- Supervisor evaluations: Management evaluations
- Surveys: Employee opinions
- Attendance: Attendance compliance
- Productivity: Production rate
- Professional behavior: Work behavior
Uses:
- Improve employee performance: Performance development
- Prepare rewards or promotions: Promotion decisions
- Identify outstanding and weak employees: Competency evaluation
Performance reports help identify strengths and weaknesses and develop employees.
6. Tasks Reports
Show:
- Assigned tasks: All tasks
- Each task status: (Completed, In Progress, Delayed)
- Completion percentage: Completion rate
- Responsible employee: Task owner
- Delivery dates: Set dates
Uses:
- Follow up work progress: Track progress
- Evaluate individual and collective productivity: Performance analysis
7. System Reports
Such as:
- System usage: Usage rate
- Number of requests: Total requests
- Data volume: Stored data volume
- Login records: User activity
- General activity within system: Total activity
What Will Reports Offer the Manager?
1. Complete Company View in Minutes
Instead of manually reviewing 10 pages.
2. Ability to Predict
- Will productivity decrease next month?: Future predictions
- Are salaries appropriate?: Cost analysis
- Are employees committed?: Commitment analysis
3. Early Problem Detection
- Delays: Attendance problems
- Absence: Absence problems
- Performance decline: Performance problems
- Potential resignations: Resignation indicators
4. Improve Administrative Decisions
Such as increasing employees in a specific department or reducing overtime hours.
Reports provide manager with comprehensive strategic view to make informed decisions.
Management Reports
This page is dedicated to senior management and is considered a main control panel.
1. Total Hours
Displays total work hours for all employees.
2. Completed Tasks
Shows number of tasks completed during the period.
3. Attendance Rate
Percentage of employee attendance rate.
4. Average Daily Work Hours
Helps measure work pressure.
5. Performance Trend
Chart showing:
How company performance improves over months.
6. Task Status
Shows:
- Completed: Finished tasks
- In Progress: Ongoing tasks
- Delayed: Delayed tasks
🎯 Very important for measuring real productivity.
7. Attendance Trend
Measures:
Rise or fall of employee attendance over months.
Management reports provide comprehensive view of overall company performance.
Advanced Reports
1. Leave Distribution
Shows:
- Approved leaves: Approvals
- Pending leaves: Under review
- Rejected leaves: Rejections
Useful to know:
- Absence pressure in company: Absence analysis
- Department compliance level: Compliance analysis
2. Employee Turnover Rate
One of the most important HR reports because it measures:
- Number of joined employees: New hiring
- Number of resigned employees: Resignations
- General turnover rate: Turnover rate
🎯 Used to evaluate job stability.
Example: If rate is 55% = major problem within company.
High employee turnover rate indicates internal problems that need immediate treatment.
3. Department Performance
Chart compares:
- Each department's achievements: Performance comparison
- Monthly performance level: Monthly trends
Helps management discover:
- Delayed departments: Need support
- Most productive departments: Successful models
4. Training Achievement
Shows:
- Number of completed trainings: Finished courses
- Number of ongoing trainings: Current courses
- Number of delayed: Delayed courses
Useful for evaluating skill development in company.
5. Salary Distribution
Histogram displays:
- Salary range within company: Financial distribution
- How many employees receive each category: Numerical distribution
Example:
- 0–3k : 15 employees
- 8–12k : 5 employees
🎯 Helps in:
- Adjust salary structure: Financial organization
- Know financial fairness between departments: Fairness analysis
Salary distribution helps ensure financial fairness within company.
6. Weekly Productivity
Displays work and achievement rate for each week.
Useful in:
- Following work progress over time: Trend tracking
- Identifying weak and strong periods: Pattern analysis
Reports Page Explanation
1. Overtime Status Report
Displays request status percentages:
- Approved: Approvals
- Pending: Under review
- Rejected: Rejections
🔍 Useful to know:
- Does company approve overtime frequently?: Overtime analysis
- Is there work pressure on specific employees?: Pressure identification
2. Employee Distribution by Departments
Horizontal chart shows:
- Number of employees in each department: Numerical distribution
- Clear comparison between departments: Comparisons
🎯 Useful in:
- Know most dense departments: Density analysis
- Identify departments needing new hiring: Hiring planning
- Evaluate labor distribution correctly: Distribution analysis
3. Meeting Reports
Display:
- Number of meetings each month: Monthly statistics
- Meeting status: (Completed / Postponed)
Helps management in:
- Follow up department compliance with work sessions: Compliance analysis
- Analyze meeting activity within company: Activity analysis
4. Documents Status
Shows:
- Expired documents: Need renewal
- Valid documents: Active
Such as (Residence permit – ID – Passport).
🎯 Very important to avoid any violations or fines.
Regular follow-up on documents status prevents expiration and avoids legal problems.
5. Custody Status
Displays:
- Used custody: In use
- Returned custody: Returned
- Custody in use: Currently used
Useful to know:
- Employees who have custody not yet returned: Return follow-up
- Does company distribute custody correctly?: Distribution analysis
6. Advance Status
Shows advance requests:
- Approved: Approvals
- Rejected: Rejections
- Pending: Under review
🎯 Helps track financial policy and fair advance distribution.
Integration with Other Systems
The reports system integrates with:
1. Attendance System
Automatically fetch attendance data.
2. Payroll System
Analyze financial data.
3. Leaves System
Analyze leave usage.
4. Performance System
Analyze performance indicators.
5. Tasks System
Analyze task completion.
Integration with other systems ensures data accuracy and report comprehensiveness.
Best Practices
1. Review Reports Regularly
Review important reports periodically.
2. Analyze Trends
Follow long-term trends.
3. Take Immediate Actions
Take actions based on results.
4. Share Reports
Share important reports with management.
5. Save Reports
Save important reports for reference.
Applying best practices ensures maximum benefit from reports.
Section Summary
Reports are not just charts, but a smart tool that helps management in:
- ✔ Understanding real company situation: Comprehensive view
- ✔ Making better decisions: Informed decisions
- ✔ Improving performance: Continuous development
- ✔ Easily following up employees: Effective management
- ✔ Solving problems quickly: Immediate solutions
- ✔ Raising operational efficiency: Performance improvement
Through this system, management can get a comprehensive and accurate view of company status, and make informed decisions based on real data.