AI Insights
What are "Smart Insights" in the System?
They are a smart analysis tool within the system that automatically reads all data in the system (Attendance – Leaves – Salaries – Tasks – Training – Custody – Resignations …), then converts this data into problems – opportunities – warnings – ready performance indicators for the manager to use.
❗ In other words:
Smart Insights = Analytics Manager working for you 24/7 and telling you what's happening inside the company without you searching yourself.
Using Smart Insights saves significant time and effort in data analysis and problem detection.
Importance of Smart Insights in Your Company
1. Detect Problems Before They Occur
Such as:
- Increase in delays: Indicator of compliance problems
- Employee productivity decreasing: Performance decline
- Department with high absence rate: Department problem
- Employee started working too much overtime: Excessive work pressure
Early problem detection helps solve them before they escalate and affect overall performance.
2. Help Management Make Data-Based Decisions
Instead of guessing or assuming… the system gives you ready analysis:
- Is there a compliance problem?: Attendance analysis
- Is there excessive work pressure on employee?: Overtime analysis
- Does department need training?: Performance analysis
- Are salaries appropriate for productivity?: Cost analysis
- Is discipline level good?: Behavior analysis
Making decisions based on data ensures accuracy and objectivity of decisions.
3. Save Significant Time for Management
Instead of collecting data from 10 reports… Smart Insights collect them for you and display ready results.
4. Reduce Human Errors
Because insights rely on:
- Actual data: Accurate information
- Analysis algorithms: Automatic analysis
- Comparison between employees: Comprehensive comparisons
- Comparison between months: Trend analysis
5. Improve Overall Company Performance
By detecting:
- Shortcomings: Weak points
- Outstanding employees: Successful models
- Delayed departments: Departments needing support
- Recurring HR problems: Recurring patterns
Smart Insights are considered a strategic tool to improve overall company performance.
What Does Smart Insights Page Display
1. Comprehensive System Analysis
This section provides general analysis of company status:
Detects:
- Decrease in average work hours: Problem indicator
- Increase in delays: Compliance problems
- Frequent leave requests: Work pressure
- Work pressure on specific department: Unbalanced distribution
- Poor custody utilization: Management problems
- Frequent advances: Financial problems
Example from images:
"Notable increase in total delay cases (18 times) and absence requests (26 requests)…"
This means the system detected clear non-compliance and displays it to you immediately.
This example shows how Smart Insights automatically detect problems and display them clearly.
2. Saved Analysis Record
Any analysis you perform and want to save can be referenced later.
From images:
You have two saved analyses showing:
- Problem in attendance and check-out: Compliance problems
- Clear delay in salaries: Financial problems
This makes management follow up only on important problems.
Saving important analyses helps follow up on problems long-term.
3. Discovered Insights
This is the most important part of the page.
Problems are displayed in card format:
- 🔴 Critical: Need immediate intervention
- 🟠 Medium: Need follow-up
- 🟡 Low: Can be postponed
Each card contains:
- Type of discovered problem: Problem classification
- Name of affected employee or department: Responsible identification
- Severity level: Priority
- Clear explanation of reason: Problem details
Real Examples from Images
🔥 Example 1 – Critical Problem
"Large number of delays for employee REHAN MOHAMED indicating work pressure or weak compliance."
This helps you understand employee behavior without manually reviewing attendance.
This example shows how Smart Insights detect critical problems and alert management immediately.
🔥 Example 2 – Productivity Problem
"Average work hours very low compared to previous month."
The system detected this automatically, and this helps manager act quickly.
Early detection of productivity decline helps take immediate actions to improve performance.
🔥 Example 3 – Department-Wide Problem
"Technical Support department has lowest task completion rate which may indicate need for task redistribution."
This is very important for monitoring departments.
Detecting department problems helps redistribute resources and improve performance.
How to Use Smart Insights Step by Step
(1) Choose Analysis Type
From top of page:
- Comprehensive system analysis: Overview
- Employee analysis: Individual analysis
- Productivity analysis: Performance analysis
- Attendance problems: Compliance analysis
- Training problems: Training analysis
- Salary problems: Financial analysis
Each choice gives you a different angle.
Choosing appropriate analysis type helps focus on important areas.
(2) Review Discovered Insights
A list of insights will appear:
- Attendance: Attendance and check-out insights
- Productivity: Performance insights
- Training: Training insights
- Salaries: Financial insights
- Custody: Asset insights
- Leaves: Leave insights
Each insight has a clear severity level.
(3) Save or Delete Insight
You can save it to display later in management dashboard.
Saving important insights helps follow up on problems and take actions based on them.
Features of "Smart Insights" in System
1. Work Automatically Without Human Intervention
Continuous analysis 24/7.
2. Benefit General Manager, Human Resources, and Department Heads
Suitable for all management levels.
3. Provide Ready Reports with One Click
Ease of use.
4. Reduce Risks Within Company
Early problem detection.
5. Help Discover Hidden Errors
Comprehensive data analysis.
6. Support Reliable Decision Making
Data-based decisions.
7. Save Significant Time and Effort
Time and effort savings.
8. Allow Creating Alerts Based on Insights
Automatic notifications.
All these features make Smart Insights a powerful tool for improving overall performance.
Types of Discovered Insights
1. Attendance and Check-out Insights
- Frequent delays: Compliance problems
- Frequent absence: Attendance problems
- Early check-out: Compliance problems
2. Performance and Productivity Insights
- Productivity decline: Performance problems
- Overtime increase: Work pressure
- Task delays: Completion problems
3. Training Insights
- Training shortage: Need for training
- Course delays: Scheduling problems
- Weak participation: Compliance problems
4. Financial Insights
- Advance increase: Financial problems
- High salary costs: Cost analysis
- Financial imbalance: Budget problems
5. Asset and Custody Insights
- Delayed custody return: Management problems
- Poor utilization: Distribution problems
- Document expiration: Legal problems
Different insight types cover all aspects of work within company.
Integration with Other Systems
The Smart Insights system integrates with:
1. Attendance System
Automatically analyze attendance data.
2. Payroll System
Analyze financial data.
3. Leaves System
Analyze leave usage.
4. Performance System
Analyze performance indicators.
5. Tasks System
Analyze task completion.
6. Training System
Analyze training status.
Integration with other systems ensures comprehensive and accurate analysis.
Best Practices
1. Review Insights Regularly
Review discovered insights periodically.
2. Take Immediate Actions
Take actions based on critical insights.
3. Save Important Insights
Save important insights for reference.
4. Follow Up on Trends
Follow long-term trends.
5. Share Insights
Share important insights with management.
Applying best practices ensures maximum benefit from Smart Insights.
Additional Examples
Example 4: Positive Insight
"Sales department achieved 25% productivity increase compared to previous month."
This helps identify successful models.
Example 5: Warning Insight
"High resignation rate in specific department may indicate internal problems."
This helps detect problems early.
These examples show how Smart Insights automatically detect opportunities and problems.
Summary
Smart Insights are an analysis tool that relies on artificial intelligence to automatically detect problems and opportunities within the company, and provide management with ready reports that help them make accurate and quick decisions, through analyzing attendance, leaves, performance, salaries, training, custody and others. Through this system, management can detect problems early, make informed decisions, and improve overall company performance.