System Overview
Main System Introduction (HR System Overview)
Human Resources Management System provides an integrated platform aimed at organizing daily operations within the organization, enabling employees and management to follow up attendance, leaves, tasks, performance, financial activities, along with a set of supporting tools that ensure work flow and accuracy.
System focuses on providing unified and easy-to-use interface that gathers all human resources functions in one place, with full control capability through central settings (Configuration).
Regular use of system helps improve efficiency and organize operations within organization.
Main Dashboard
When user enters system main page, a dynamic data dashboard appears showing comprehensive summary of work hours, monthly, weekly, and daily progress, pending requests, and total remaining leaves, in addition to quick actions that help execute basic tasks directly.
System is careful to divide functions into main sections to ensure clear browsing and easy access.
Main dashboard provides comprehensive view of work status within organization.
Main Sections in System
1. Attendance and Check-out
This section specializes in managing employee login and check-out recording, and tracking their compliance with work hours. It includes:
• Shifts
Managing shift types, determining their times, and linking them to employees, directly affecting attendance and work time calculation.
• Attendance
Displays daily attendance record with login and check-out details, correction requests, and delay times.
• Leaves
Provides leaves management page, new leave request, follow up available balance, and review request status.
2. Projects & Work
This section provides tools that help organize work within teams and manage tasks and meetings.
• Meetings
Create meetings and determine their time, agenda, and participants, with ability to follow up attendance.
• Tasks
Task list with Kanban interface supporting drag and drop, for managing employee daily tasks.
• Deliverables
Documenting final work results and materials delivered from employees within project or tasks framework.
3. Performance
This section focuses on evaluating employee performance and developing their capabilities.
• Performance Indicators (KPIs)
Evaluation system based on four main indicators such as work quality, commitment, attendance rate… etc., with ability to modify weights.
• Training
Managing training courses within company, assigning employees to courses, measuring progress, and issuing certificates.
4. Finance
This section specializes in managing financial matters related to employees.
• Overtime
Managing overtime hours, approving them, and calculating their value.
• Advances
Managing advance requests, approving them, and deducting from salaries.
• Salaries
Managing monthly salaries, calculating deductions and rewards, and generating payroll sheets.
5. Operations
Includes basic administrative tools for human resources.
• Documents
Upload employee documents such as ID or experience certificates, with follow-up on expiration dates.
• Requests
Display all requests sent from employees: advance request, fingerprint modification request, leave request, and others.
• Custody
Managing custody and tools delivered to employee during work period, and recording their return upon departure.
6. Communication
Provides official tools that help management communicate with employees internally.
• Surveys
Create internal surveys to get feedback from employees.
• Work Letters
Issue official letters for employee (such as letter to whom it may concern).
• Announcements
Publish internal announcements with determining priority and target audience.
• HR Messages
Messaging system similar to chat application, for direct communication between employee and human resources management.
7. Analytics
System provides a set of smart tools for data analysis and decision making.
• Reports
Set of detailed reports on attendance, leaves, tasks, performance, and others.
• Smart Insights
Analysis based on artificial intelligence to detect abnormal patterns, such as increased work hours or absence rates.
• AI Assistant
Tool based on artificial intelligence to answer employee questions related to system.
8. Users
Section dedicated to managing users and their permissions.
• Departments
Managing organization departments, employees belonging to each department, and their number.
• Permissions
Determining different roles and permissions, and controlling what user sees within system.
• Users
Display all users within company, and add new user or modify their data.
• Employee Analytics
Statistics on each employee's performance, attendance, productivity, and monthly comparisons.
• Login Log
Display user login and check-out records for system.
9. System (General Settings)
This section represents system's heart in terms of control and configuration.
• Profile Settings
Managing user personal data, password, and language preferences.
• Technical Support
Ticket system for communicating with technical support team and solving problems.
• Library
Center containing general documents, policies, guides, and help files.
All sections are integrated with each other to ensure organized and effective operation.
System Features
1. Unified Interface
All functions in one place.
2. Ease of Use
Clear and easy interface.
3. Complete Integration
All sections integrated with each other.
4. High Security
Data and permission protection.
5. Smart Analytics
Advanced analysis tools.
6. Multi-language Support
Arabic and English support.
Using all system sections ensures comprehensive and effective human resources management.
Closing Note
This system aims to provide integrated human resources system that gathers everything employee and manager need in one platform, starting from attendance recording, through task and performance management, reaching salaries and advanced analytics.
Interface has been carefully designed to be clear and easy to use, with clear section division, and quick access to daily functions.