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AI Assistant

What is AI Assistant in the System?​

AI Assistant is a robot based on artificial intelligence connected to all system data such as:

  • Attendance and Check-out: Daily attendance records
  • Leaves: Leave balance and usage
  • Salaries: Financial data
  • Advances: Financial obligations
  • Tasks: Task completion
  • Training: Training course status
  • Meetings: Meeting records
  • Overtime Hours: Overtime work

And can answer any question related to employee or team data instantly.

Simply put:

HR Assistant works for you and answers you within seconds.

Tip

Using AI Assistant saves significant time and effort in searching for information within the system.

Importance of AI Assistant in the System​

1. Saves Significant Time for Employee and Management​

Instead of employee going through every page searching for information, just ask:

"How many hours did I work this month?"

And the answer appears instantly.

Information

AI Assistant saves time and effort in searching for information within the system.

2. Reduces Pressure on Human Resources Department​

Instead of hundreds of daily questions such as:

  • What's my leave balance?: Leave inquiries
  • How many overtime hours do I have?: Overtime inquiries
  • When will salary be paid?: Salary inquiries
  • How many absence days do I have?: Attendance inquiries

The assistant responds automatically.

3. Helps Manager Make Decisions Faster​

Manager can ask AI directly:

  • "Who is the most absent employee this month?": Attendance analysis
  • "What is average work hours for Technical Support team?": Team analysis
  • "Did productivity increase last month?": Performance analysis

Without manual analysis or browsing reports.

Tip

Using AI Assistant helps managers make quick and informed decisions.

4. High Accuracy Without Errors​

Because it relies on actual system data and not on human estimation or effort.

Alert

High accuracy of AI Assistant ensures getting reliable information.

How Can AI Assistant Be Used?​

For Employees​

Employee can ask assistant about:

Attendance​

  • How many hours did I work this week?: Weekly work hours
  • Do I have delay today?: Delay status
  • How many overtime hours?: Overtime work

Leaves​

  • What's my leave balance?: Leave balance
  • How many leave requests did I submit?: Number of requests
  • Status of my last leave request?: Request status

Salaries​

  • What's my net salary this month?: Net salary
  • What deductions are applied to me?: Deductions

Training​

  • How many trainings did I complete?: Completed courses
  • What courses are open for me?: Available courses

For Management and Managers​

Manager can ask about:

Employee Performance​

  • Who is the most committed employee to attendance?: Commitment analysis
  • Who has the highest number of delays?: Delay analysis
  • What is average department performance?: Performance analysis

Salaries and Costs​

  • What's total monthly salaries?: Total cost
  • What's the cost of overtime hours?: Overtime cost
  • How many employees received advances?: Advance statistics

Leaves​

  • How many leaves were approved this month?: Leave statistics
  • Is there a department with high absence?: Absence analysis

Productivity​

  • Performance trend of specific team over last 3 months: Trend analysis
  • Comparison between employees: Detailed comparisons
Important Note

AI Assistant provides instant answers to all types of work-related questions.

Real Examples of Questions You Can Ask​

From the screen, some examples appeared such as:

  • "What's my leave balance?": Leave inquiry
  • "How many hours did I work this month?": Attendance inquiry
  • "What's my permission hours balance?": Permission inquiry
  • "How do I submit a leave request?": Usage instructions

But you can also ask:

General Questions for Employees:​

  • Do I have a due advance this month?: Advance inquiry
  • Is there training I need to complete?: Training inquiry

Analytical Questions for Manager:​

  • Show me top 3 performing employees this month: Performance analysis
  • Did salaries increase or decrease compared to last month?: Financial analysis
  • How many meetings were completed this week?: Meeting statistics
  • What's the most active department?: Activity analysis
Illustrative Example

These examples show the flexibility of AI Assistant in answering different types of questions.

How to Use AI Assistant Step by Step​

1. Open AI Assistant Page from Side Menu​

You'll find a ready chat interface.

2. Write Your Question in the Designated Field​

For example: "Show me my leave balance."

3. Receive Answer Within Seconds​

Assistant will read your data and return:

  • Number: Required value
  • Details: Additional information
  • Date: Relevant dates
  • Status: (Approved – Rejected – Pending)

4. Use Suggested Buttons​

System provides ready shortcuts such as:

  • What's my leave balance?: Quick question
  • What's my overtime hours balance?: Quick question
Tip

Using suggested buttons saves time and helps get quick answers.

AI Assistant Features​

1. Instant Answers​

Get answers within seconds.

2. High Accuracy​

Relies on actual system data.

3. Available 24/7​

Available anytime.

4. Easy Interface​

Ease of use.

5. Multi-language Support​

Support for different languages.

6. Detailed Answers​

Comprehensive and detailed information.

7. Ready Shortcuts​

Quick buttons for common questions.

8. Smart Analysis​

Automatically analyzes data.

Information

All these features make AI Assistant a powerful tool for quick access to information.

Supported Question Types​

1. Attendance and Check-out Questions​

  • Work hours
  • Delays
  • Absence
  • Overtime

2. Leave Questions​

  • Leave balance
  • Request status
  • Leave types

3. Salary Questions​

  • Net salary
  • Deductions
  • Rewards

4. Task Questions​

  • Task status
  • Completion rate
  • Deadlines

5. Training Questions​

  • Completed courses
  • Available courses
  • Training progress

6. Analytical Questions​

  • Comparisons between employees
  • Trend analysis
  • Comprehensive statistics
Tip

Using different types of questions helps get comprehensive information.

Integration with Other Systems​

AI Assistant integrates with:

1. Attendance System​

Automatically fetch attendance data.

2. Payroll System​

Analyze financial data.

3. Leaves System​

Analyze leave usage.

4. Tasks System​

Analyze task completion.

5. Training System​

Analyze training status.

6. Meetings System​

Analyze meeting records.

Information

Integration with other systems ensures getting accurate and comprehensive information.

Best Practices​

1. Use Clear Questions​

Write clear and direct questions.

2. Use Suggested Buttons​

Take advantage of ready shortcuts.

3. Review Answers​

Verify information accuracy.

4. Use for Frequent Questions​

Use assistant for common questions.

5. Share with Team​

Encourage team to use assistant.

Alert

Applying best practices ensures maximum benefit from AI Assistant.

Additional Examples​

Example 1: Attendance Question​

Question: "How many hours did I work this week?"

Answer: "You worked 40 hours this week, including 5 overtime hours."

Example 2: Analytical Question​

Question: "What's Sales department performance this month?"

Answer: "Sales department achieved 15% productivity increase compared to previous month."

Example 3: Leave Question​

Question: "What's my remaining leave balance?"

Answer: "You have 12 remaining annual leave days out of 21 days."

Example

These examples show how to use AI Assistant in different situations.

Summary​

AI Assistant is a robot built on artificial intelligence that helps employees and management quickly access all system data such as attendance, leaves, salaries, advances, tasks, training and others. It provides instant answers, reduces pressure on Human Resources department, and improves user experience within the company. Through this system, employees and management can get information quickly and accurately, saving time and effort and improving overall efficiency.

آخر تحديث: 2026-01-08 12:00:00