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Announcements

What are Announcements in HR System?​

Announcements are an official internal communication tool used to send important messages to all employees or a specific group of them.

They help management inform employees about updates – decisions – policies – news – changes – directives instantly and documented.

Tip

Regular use of announcements helps improve internal communication and ensures information reaches all employees.

Importance of Announcements in the System​

1. Enhance Internal Communication Within Company​

Ensure information reaches all employees in an organized manner.

2. Deliver Official Information Quickly​

And from one trusted source.

3. Ensure All Employees Received Announcement Content​

Confirm message delivery.

4. Easily Track Who Read and Who Didn't Read Announcement​

Track reading status.

To alert employees immediately.

6. Save Announcements as Archive​

Can be referenced later.

Information

Announcements are considered an essential tool for official communication within the company.

Announcements Page​

This page is the center for managing all announcements within the company.

What Does Announcements Page Offer?​

  • Display all previously published announcements: Complete record
  • Ability to send new announcement: Create new announcements
  • Know number of announcements: "Urgent – New – General"
  • Track reading status of each announcement: Track reading
Tip

Use the page regularly to follow up on all announcements and ensure they reach employees.

Page Contents​

1. New Announcement Button​

To create a new announcement.

2. List of All Previous Announcements​

Display all published announcements.

3. For Each Announcement Appears:​

  • Announcement Title: Main title
  • Brief Content: Content summary
  • Priority: (Urgent / New / General)
  • Send Date: When it was sent
  • Sender Name: Who sent the announcement
Information

Organized display helps quickly find required announcements.

Create New Announcement​

When clicking "New Announcement" an add announcement page appears including:

Announcement Creation Fields​

1. Title​

Announcement name such as: "Work Hours Policy Update".

2. Content​

Full announcement text.

3. Priority​

  • Normal: General announcements
  • High: Important announcements
  • Urgent: Announcements needing immediate attention

4. Send to All or Specific Employees​

  • Enable Button → Send to all employees
  • Disable It → List appears to select specific employees

5. Attach Files (Optional)​

Upload PDF files, images, documents... etc.

6. Send Button​

After clicking:

  • Create Announcement: Save in system
  • Send Notification to Employees: Immediate alert
  • Document Announcement in System: Save in archive
Alert

Make sure to review content before sending to ensure information accuracy.

Announcement Details Page​

This page appears when clicking on an announcement to review it.

What Does Announcement Details Page Contain?​

1. Basic Announcement Data​

  • Send Date: When it was sent
  • Sender: Who sent the announcement
  • Recipient Employees: List of recipients

2. Reading Statistics (As in Image)​

  • Number Who Read Announcement: Number of readers
  • Number Who Didn't Read: Number of non-readers
  • Total Number of Recipients: Total number
  • Reading Percentage %: Percentage

3. Display Name List​

  • Who Read Announcement: List of readers
  • Who Didn't Read Announcement: List of non-readers

4. Actions​

  • Delete Announcement: Remove announcement
  • Close Page: Return to list
Tip

Use details page to track reading status and ensure announcement reaches all employees.

Notifications Page​

Notifications page is a display panel for all alerts received by employee from all system parts such as:

  • Advance Approval: Approval notifications
  • Leave Request Rejection: Rejection notifications
  • Custody Receipt: Custody notifications
  • New Announcement: Announcement notifications
  • Overtime Request Approval or Rejection: Overtime notifications
  • Performance or Training Alerts: Performance notifications
Information

Notifications page provides a unified center for all alerts received by employee.

Features of Notifications Page​

1. Prominently Display Number of Unread Notifications​

Clear indicator of new notifications.

2. Ability to Filter Notification Type​

(All – Unread – Read)

3. Ability to Clear Notifications or Mark as Read​

Easily manage notifications.

4. Each Notification Displays​

  • Type: Notification type
  • Date: Notification date
  • Notification Content: Notification text
  • Status: (Read / Unread)
Tip

Review notifications regularly to stay informed of all important updates.

Features of Announcements and Notifications in System​

1. Instant Communication​

Send instant messages to all employees.

2. Reading Tracking​

Know who read announcement and who didn't.

3. File Attachments​

Ability to attach documents and files.

4. Priority Setting​

Classify announcements by importance.

5. Targeted Sending​

Send to all employees or specific group.

6. Complete Archive​

Save all announcements for reference.

Important Note

All these features make the announcements system a powerful tool for internal communication.

Complete Real Example of Announcement in System​

Title:​

Official Work Hours Policy Update

Content:​

We would like to inform all employees that work hours policy has been updated effective January 5, 2025 to be from 9 AM to 5 PM with adoption of the new flexibility system.

Please review the new policy and comply with it.

Best regards
Human Resources Department

Sending:​

  • ✔ Send to All: All employees
  • ✔ Priority: High: Important announcement
  • ✔ Attachment: PDF file containing policy details

After Sending Appears:​

  • Send notification to all employees: Immediate alert
  • Announcement appears on page: In announcements list
  • Reading statistics: (Who read / Didn't read)
Illustrative Example

This example shows how to create a comprehensive announcement with all required details.

Announcement Types​

1. Urgent Announcements​

Need immediate attention from employees.

Example: Sudden change in work schedules.

2. High Priority Announcements​

Important but not urgent.

Example: Company policy update.

3. General Announcements​

General information for employees.

Example: Company news or events.

Tip

Use priorities correctly to ensure important announcements reach quickly.

Announcement Targeting​

1. Send to All​

All employees in the company.

2. Send to Specific Department​

Employees of specific department only.

3. Send to Specific Employees​

Select specific employees.

Information

Accurate targeting helps send appropriate announcements to appropriate employees.

File Attachments​

Supported File Types:​

  • PDF: Official documents
  • Images: Images and illustrations
  • Word Documents: Text documents
  • Excel: Tables and data
Alert

Make sure attached files are clear and easily readable.

Integration with Other Systems​

The announcements system integrates with:

1. Employees System​

Automatically fetch employee data.

2. Notifications System​

Send instant notifications when announcement is published.

3. Reports System​

Create reports on sent announcements.

4. Archive System​

Save all announcements for reference.

Information

Integration with other systems ensures smooth information flow.

Best Practices​

1. Write Clear Titles​

Use clear and direct titles.

2. Brief and Useful Content​

Write brief content focusing on important information.

3. Set Priority Correctly​

Use priorities appropriately.

4. Follow Up on Reading Status​

Monitor who read announcement and who didn't.

5. Attach Files When Needed​

Attach important files when needed.

Tip

Applying best practices ensures announcement effectiveness and reaching employees.

Additional Examples​

Example 2: Meeting Announcement​

Title: Invitation to Attend Work Meeting

Content:

We would like to invite you to attend an official work meeting to discuss work plan for next quarter.

Date: January 15, 2025
Time: 10:00 AM
Location: Main Meeting Hall

Your attendance is important to ensure completion of discussions.

Best regards
Management

Priority: High

Example 3: Welcome Announcement​

Title: Welcome New Employees

Content:

We would like to welcome all new employees who joined us this month.

We wish you a successful and fruitful work journey with us.

Best regards
Human Resources Department

Priority: General

Example

These examples show how to use announcements in different situations.

Section Summary​

Announcements in HR system are an official communication tool that helps management publish news, policies, and alerts to employees with ability to know who read announcement and who didn't, and create announcements easily with support for attachments, priority setting, and specifying recipient employees. Through this system, management can ensure information reaches all employees in an organized and effective manner.

آخر تحديث: 2026-01-08 12:00:00