Employee Analytics
Employee Analytics
Employee Analytics page provides an integrated information dashboard that shows workforce status within the company in a smart and visual way, helping management follow up on employee performance and make accurate and quick decisions.
The page collects data from all system sections such as: Attendance, Permissions, Departments, Tasks… etc.
Regular use of employee analytics helps understand workforce status and make informed decisions.
General Employee Status Indicator Cards
At top of page, a set of statistical cards appear that give instant picture of employee status within company.
1. Suspended Employees
Number of employees suspended from work.
Appears as percentage of total number of employees.
Suspended employees need immediate follow-up from management.
2. Service Ended
Number of employees whose employment relationship with company has ended.
Important for following up employee turnover rate (Turnover Rate).
Following up service-ended employees helps analyze employee turnover rate.
3. Inactive
Employees who have existing accounts but are not allowed to log in or have not been activated yet.
4. Active
Number of employees allowed to log in and actually using the system.
This number represents current workforce.
Number of active employees reflects actual company workforce.
5. Total Employees
Complete number of employees registered within company, regardless of their status.
Total employees includes all statuses (active, inactive, suspended, service ended).
Department Performance – Department vs Attendance Performance
Chart displays:
- Number of employees in each department: Numerical distribution
- Monthly or weekly attendance rate for each department: Attendance analysis
Helps Management:
- ✔ Know departments with high attendance compliance: Identify successful models
- ✔ Discover departments needing improvement or facing problems: Identify problems
- ✔ Evaluate operational load for each department: Analyze loads
Comparing department performance helps identify departments needing support or improvement.
Roles Distribution
Pie chart shows:
- Number of employees for each role: (Such as: Department Manager, HR Manager, General Manager, Employee)
- Percentage for each role: Relative distribution
Benefits:
- ✔ Know company functional structure: Understand structure
- ✔ Ensure balance of administrative power between different roles: Analyze balance
- ✔ Easy evaluation of each role size within organization: Evaluate size
Roles distribution helps understand administrative structure and ensure balance between roles.
Importance of Employee Analytics Page
1. Helps Management Understand Actual Employee Status
Shows activity status, attendance, functional distribution, department performance… and others.
2. Make Accurate Decisions
Such as:
- Does department need additional employees?: Needs analysis
- Is absence rate high?: Attendance analysis
- Is there role suffering from shortage?: Roles analysis
- What is impact of attendance changes on productivity?: Impact analysis
3. Easy Follow-up Without Effort
Instead of reviewing many reports, all data is displayed in simplified manner in one dashboard.
4. Support Administrative Planning
Provides Insights that help in:
- Redistribute employees: Resource planning
- Discover weak departments: Problem identification
- Improve productivity: Performance development
- Follow up job security and employee satisfaction: Satisfaction analysis
Employee analytics provides comprehensive strategic view of workforce status.
Integration with Other System Parts
This page relies on data coming from:
Departments
To determine employee distribution and each department's performance.
Users
To calculate activity status, activated accounts… etc.
Attendance and Check-out
To calculate daily or monthly compliance rate.
Permissions and Roles
To determine number of employees in each role.
Integration with all system parts ensures accurate and comprehensive data.
Types of Analytics Provided
1. Status Analysis
- Active: Active employees
- Inactive: Inactive employees
- Suspended: Suspended employees
- Service Ended: Service-ended employees
2. Distribution Analysis
- Distribution by departments: Department analysis
- Distribution by roles: Roles analysis
- Distribution by job type: Job types analysis
3. Performance Analysis
- Attendance performance: Compliance analysis
- Department performance: Department comparison
- Turnover rate: Stability analysis
Using different types of analytics helps get comprehensive view.
Analytics Uses
For Senior Management:
- Comprehensive view: Overview of workforce
- Strategic decision making: Informed decisions
- Resource planning: Effective planning
For Department Managers:
- Follow up department performance: Performance analysis
- Identify needs: Resource identification
- Improve efficiency: Performance development
For Human Resources Department:
- Manage employees: Effective management
- Analyze trends: Trend analysis
- Hiring planning: Hiring planning
Analytics are useful for all management levels according to their needs.
Practical Examples
Example 1: Discover Department Needing Support
Analysis Shows: "Sales department has high absence rate (25%) compared to average (10%)"
Action:
- Review absence reasons
- Provide additional support
- Improve work conditions
Example 2: Analyze Roles Distribution
Analysis Shows: "70% of employees in 'Regular Employee' role and only 5% in 'Manager' role"
Action:
- Review administrative structure
- Identify need for additional managers
- Plan promotions
Example 3: Follow Up Turnover Rate
Analysis Shows: "Employee turnover rate 15% this month"
Action:
- Analyze resignation reasons
- Improve work environment
- Reduce turnover rate
These examples show how to use analytics in making practical decisions.
Best Practices
1. Periodic Review
Review analytics regularly to follow up trends.
2. Take Immediate Actions
Take actions based on important results.
3. Share Results
Share important results with management.
4. Follow Up Trends
Follow long-term trends.
5. Link Analytics to Decisions
Link analytics to administrative decisions.
Applying best practices ensures maximum benefit from analytics.
Comprehensive Summary
Employee Analytics page provides comprehensive view of employee status within company, in terms of activity, attendance, roles, and their distribution within departments, helping management make data-supported decisions quickly and accurately. Through this page, management can understand actual employee status, detect problems early, and make informed decisions to improve overall performance.