Profile Settings
Profile Settings
The page that enables each employee to manage their personal data and control their account settings within the system.
Profile page is one of the most important pages in the system because it collects all basic user information and allows them to update their data, protect their account, and manage their preferences.
This page is considered the communication hub between employee and system, and ensures data is always accurate and up-to-date.
Regularly updating profile data ensures information accuracy and ease of communication.
Personal Information
Top section of page displays basic user information such as:
- First Name: Personal name
- Last Name: Family name
- Email: Official email
- Phone Number: Contact number
Its Importance:
- Ensures employee data is saved correctly within system: Data accuracy
- Helps payroll, attendance, and advances systems use accurate data: System integration
- Facilitates management communication with employee through updated data: Ease of communication
Usage:
Can click "Edit" to update any of this information, with changes saved immediately within system.
Make sure to update your personal data correctly to ensure information accuracy in all systems.
Change Password
Section dedicated to changing password for employee account.
Includes Following Fields:
- Current Password: Enter current password
- New Password: Enter new password
- Confirm Password: Confirm new password
Importance of This Section:
- Protects employee account from any unauthorized access: Account security
- Necessary when forgetting password or noticing unusual activity: Account recovery
- Complies with cybersecurity policies to protect system: Security compliance
How to Use:
- Employee enters current password: Verification
- Writes strong new password: Strong password
- Confirms it then saves changes: Save
Using weak password may expose your account to hacking. Use strong password containing uppercase, lowercase, numbers, and symbols.
Company Logo
Section that allows system administrator or Human Resources employees to upload company logo to appear on all system pages and documents.
Supports Uploading Files:
- PNG: PNG format
- JPG: JPG format
- Size not less than 2 MB (as shown in image): File size
Importance of This Section:
- Gives system unified visual identity: Visual identity
- Logo appears in:
- Payroll sheets: Financial documents
- Contracts: Official contracts
- Reports: Administrative reports
- Work letters: Official correspondence
- System interface: Main interface
Usage:
Click upload logo ← Select file ← Updates immediately.
Uploading company logo gives system unified visual identity and enhances professional image.
Language & Preferences
Allows employee to choose system display language (such as Arabic or English).
Its Importance:
- Facilitates users from different nationalities dealing with system: Multi-language support
- Improves user experience according to each employee's preference: Customized experience
- Used in multi-branch and multi-culture companies: International support
Usage:
By selecting language, system changes completely immediately without logout.
Choosing appropriate language improves user experience and facilitates dealing with system.
Additional Settings
1. Notifications
- Enable/Disable notifications: Control notifications
- Notification types: Choose required notification types
- Notification timing: Determine notification times
2. Preferences
- Display mode: (Light/Dark)
- Date and time: Date and time format
- Time zone: Determine time zone
3. Security
- Two-factor authentication: Enable two-factor authentication
- Active sessions: View active sessions
- Security log: Review security log
Additional settings provide greater control over user experience and security.
Integration with Other Systems
Profile Settings system integrates with:
1. Users System
Automatically update employee data.
2. Attendance System
Use contact data for notifications.
3. Payroll System
Use employee data in payroll.
4. Notifications System
Send notifications according to preferences.
5. Security System
Protect account and password.
Integration with other systems ensures automatic data updates in all systems.
Best Practices
1. Update Data Regularly
Make sure to update your personal data periodically.
2. Use Strong Password
Use strong password containing uppercase, lowercase, numbers, and symbols.
3. Enable Two-Factor Authentication
Enable two-factor authentication for additional protection.
4. Review Notifications
Review notification settings regularly.
5. Save Changes
Save all changes after modification.
Applying best practices ensures high security and better user experience.
Practical Examples
Example 1: Update Phone Number
Situation: Change phone number
Action:
- Go to Profile Settings
- Click "Edit" next to phone number
- Enter new number
- Save changes
Result: Number is automatically updated in all systems.
Example 2: Change Password
Situation: Forgot password or noticed suspicious activity
Action:
- Go to "Change Password" section
- Enter current password
- Enter strong new password
- Confirm password
- Save changes
Result: Protect account from unauthorized access.
Example 3: Change Language
Situation: Employee prefers using system in English
Action:
- Go to "Language & Preferences" section
- Select English language
- Save changes
Result: System changes completely to English immediately.
These examples show how to use Profile Settings in different situations.
Comprehensive Summary
Profile Settings page enables you to manage all your personal data, password, and language preferences, in addition to enabling system administrators to upload company logo and adopt visual identity. This page is the basic linking point between user and other system sections such as attendance, requests, payroll, and permissions, making it a pivotal element in daily user experience.