Training
Training Management
Training management is a comprehensive platform within the HR system aimed at developing employee skills, raising their efficiency, and helping them perform their tasks with higher efficiency.
The page works as a central tool for managing training courses from the moment they are added until tracking trainees' progress.
What Does the Training Page Offer You?
1. Training Indicators Dashboard
When opening the page, 3 main cards will appear to help you quickly understand the training status within the organization:
Number of Completed Courses
Total courses that employees have successfully completed.
Active Courses
Courses currently being conducted or available for registration.
Total Courses
Number of all courses registered in the system — whether completed, active, or saved as drafts.
These indicators give you an instant picture of training activity within the company.
Monitor these indicators regularly to identify training trends within the organization and make proactive decisions.
Second: Training Courses List
The system displays all available courses as Cards, and each card contains:
Course Card Content:
- Course Name: Full course title
- Training Category: (Financial – Soft Skills – Technical – …)
- Level: (Beginner – Intermediate – Advanced)
- Number of Lessons: Total number of lessons in the course
- Total Training Hours: Total course duration
- Number of Enrolled Employees: Current number of participants
- Current Progress Percentage: Average progress in the course
- Details Button: To view full content
- Delete Button: When wanting to remove the course
Available Filters:
You can also use filters to search by:
- Level: Beginner, intermediate, advanced
- Course Type: Training category
- Course Name: Text search
- Enrolled Employees: Filter by participants
Use filters to quickly find suitable courses, especially when there are many courses.
Course Details
The course details page is one of the most important training pages within the HR system, as it gives the manager or training officer a complete picture of the course, and allows managing trainees and tracking their progress accurately.
Its Purpose:
- Display all course information in one place
- Track course status and completion percentage
- Know number of enrolled participants and start/end dates
- Modify employee progress percentage or delete the course when needed
1. Basic Course Information
Appears at the top of the page:
- Course Name: Example "Leadership Skills"
- Description: Example "Leadership skills used in the work environment"
This helps easily distinguish the course for evaluation or review purposes.
Make sure the description is clear and detailed to help employees understand course content before registration.
2. Instructor Data
Instructor Name: Example "Dr. Steve"
This is the person responsible for delivering content or actual training to employees.
A good instructor plays an important role in course success, so make sure to choose qualified instructors.
3. Duration and Content Details
Example contains:
- Duration: 40 hours
- Number of Lessons: 8 lessons
- Rating: 0 stars
- Category: Soft Skills
- Level: Beginner
Importance of These Details:
- Help management know the course level, is it basic or advanced?
- Give an idea about content volume and number of hours required to complete the course
Accurate course details help employees plan ahead and allocate sufficient time for training.
Third: Adding a New Training Course
By clicking "Add Course +", a course addition wizard opens consisting of 3 steps, as follows:
Step One: Basic Information
At this stage, you record the main course information:
Available Fields:
- Title (Arabic/English): Course name as it will appear to employees
- Description (Arabic/English): Brief explanation of what the employee will learn
- Instructor Name (Arabic/English): Course owner or responsible trainer
Practical Example:
Title: Advanced Leadership Skills
(Arabic) مهارات القيادة المتقدمة
Description: Master essential leadership techniques…
(Arabic) إتقان تقنيات القيادة الأساسية…
Instructor: Dr. Sarah Johnson
(Arabic) د. سارة جونسون
After completion ➜ Click "Next".
Make sure to enter information in both Arabic and English to support employees speaking both languages.
Step Two: Course Details
Available fields:
- Number of Training Hours: Total course duration
- Number of Lessons: Number of units or lessons
- Course Level: Beginner, intermediate, advanced
- Training Category: Type of training (financial, technical, soft skills, etc.)
- Upload Course Image: Illustrative image for the course
- Is the Course Mandatory or Optional: Determine course nature
Make sure to specify level and category correctly to ensure the course reaches appropriate employees.
Step Three: Select Employees
In the final step, you can:
- Select one or more employees: Assign course to specific employees
- Select an entire department: Publish course to an entire department
- Or publish course to all employees: Make the course available to everyone
Then click "Save" to add the course to the system.
Selecting appropriate employees ensures greater benefit from the course and more targeted performance improvement.
Enrolled Employees Page
Its Function
Track each employee's status in the course.
Displays:
- Employee Name: Know who is enrolled in the course
- Department: Employee's department
- Progress Percentage: Current progress in the course
- Date Started Course: When the employee started training
- Progress Status: (Not started, In progress, Completed)
- Time Spent: Actual training duration
Its Importance
- Helps manager know employees not committed to training
- Can know who deserves recognition or motivation
Monitor progress percentage regularly to identify employees who need additional support or motivation.
Fourth: What Does This Section Achieve for the Organization?
1. Continuous Employee Skill Development
Helps companies develop worker skills and improve their daily performance.
2. Enhance Productivity
A trained employee delivers better results and needs less time to execute tasks.
Investment in training yields long-term benefits on productivity and work quality.
3. Track Each Employee's Progress
The system displays each employee's progress percentage in the course, and management can evaluate their learning commitment.
4. Build Customized Training Paths
Allows creating internal courses according to company needs (such as company policies course – or POS system course for new employees).
5. Raise Work Quality Within Departments
Each department can customize appropriate courses (Financial – IT – Sales – Customer Service).
Customizing courses according to each department's needs ensures greater benefit and more targeted performance improvement.
Fifth: Practical Examples
Example 1: Mandatory Course for New Employees
Course Name: Company Policies and Internal Regulations
Level: Beginner
Category: Mandatory
Duration: 4 hours
Status: Active
Mandatory courses are important to ensure all employees understand basic policies and procedures.
Example 2: Skills Development Course
Course Name: Effective Communication Skills
Level: Intermediate
Category: Soft Skills
Duration: 16 hours
Number Enrolled: 25 employees
Development courses help improve employees' personal and professional skills.
Example 3: Advanced Technical Course
Course Name: Advanced Python Programming
Level: Advanced
Category: Technical
Duration: 40 hours
Progress Percentage: 75%
Specialized courses are important for developing technical skills required in modern fields.
Sixth: Integration with Other Systems
The training system integrates with:
1. Performance Indicators System
Training data is used in employee performance evaluation.
2. Tasks System
Training tasks can be linked to follow-up tasks.
3. Meetings System
Follow-up meetings for training courses can be created.
4. Evaluations System
Training is taken into account when evaluating performance.
Integration with other systems ensures comprehensive tracking of training impact on overall employee performance.
Seventh: Best Practices
1. Advance Planning
Plan training courses in advance to ensure sufficient time and resources are available.
2. Choose Qualified Instructors
Make sure to choose experienced and qualified instructors in the training field.
3. Regular Progress Monitoring
Monitor employee progress in courses to identify who needs additional support.
4. Collect Evaluations
Ask employees to evaluate courses to improve future training quality.
Applying best practices ensures training program success and maximum benefit from them.
Section Summary
The training management section is an integrated platform for developing employee skills within the organization. It helps organize courses, track progress, and prepare continuous training plans that raise team efficiency and support company goals. Through this system, you can manage knowledge within the organization easily and effectively, ensuring that every employee receives appropriate training for their career path.