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Salaries

Payroll Management​

Payroll management is the unit responsible for accurately calculating salaries by aggregating all monthly data (attendance, advances, rewards, deductions, overtime).

The unit provides powerful tools to track each employee, manage their financial transactions, and generate final reports easily and accurately.

Purpose of Salaries Page​

  • Display all employee salaries for a specific month: Comprehensive view of salaries
  • Clarify rewards, deductions, advances, and overtime for each employee: Complete financial details
  • Provide comprehensive financial overview for company on total salaries: For informed financial decisions
  • Control salaries in terms of:
    • Filtering
    • Search
    • Review details
    • Modify salary
    • Open salary details page
    • Compare current month salaries with previous months
Tip

Use the salaries page regularly to review monthly salaries and ensure calculation accuracy.

Second: Page Components Explanation​

1. Financial Numbers Area (Cards)​

These are salary summary cards at the top of the page:

Deductions​

Displays total deductions on all employees during the period.

Example: SAR 1000-

Means total deductions of 1000 riyals.

Rewards​

Total rewards added to employees.

Example: 0.00

Means no rewards for this month.

Net Salary​

Amount the company will pay after deductions and rewards.

Example: 0.00 (because data is experimental)

Base Salary​

Total base salaries for all employees before any additions or deductions.

Information

Financial cards provide a quick view of the general financial status of salaries in the specified period.

2. "Salary Details" Table​

This is the most important part of the page — displays:

| Employee Name | Job Title | Department | Salary Period | Base Salary | Overtime | Advances | Deductions | Net Salary |

Each column shows the employee's value during the specified month.

"Details" Button​

There is a small button in the form of an icon 📊 next to each employee.

When clicked:

  • Opens the employee's "Salary Details" page
  • Contains accurate salary calculations

Colors in the Table​

  • Green = Additions (rewards, overtime)
  • Red = Deductions, advances
  • Blue = Neutral numbers like base salary
Tip

Use colors for quick distinction between additions and deductions in the table.

3. Filters​

The page supports powerful filters:

  • Job Type: (Full-time – Part-time – Hourly)
  • Department: Filter by departments
  • Date: Select a specific time period
  • Year – Month: Specify month and year
  • Show Paid Only / Unpaid: Filter by payment status
  • Filter by Employee: Search for a specific employee

Filters are very important for facilitating payroll management in large companies.

Information

Use filters to quickly find required salaries, especially in large companies.

Search box to find a specific employee among hundreds of records.

5. Export Button​

Can export salaries:

  • Excel: For analysis and review
  • CSV: For import into other systems
  • PDF: For printing and documentation

According to company settings.

Tip

Use export to create backup copies of salaries and share with financial management.

6. Salary Comparison Chart​

The chart at the bottom of the page allows:

  • Compare salaries across months: Track changes
  • Track increase or decrease in monthly costs: Analyze trends
  • Analyze salary trends visually: For strategic decisions

Important feature for making administrative or financial decisions.

Note

Charts help understand long-term financial trends and make strategic decisions.

Third: Importance of Salaries Page​

1. Facilitates Reviewing the Entire Month in One Minute​

You see:

  • Total deductions
  • Total rewards
  • Net salaries
  • How much each employee receives and why

2. Helps Quickly Discover Errors​

For example: An employee has excessive deduction → It is modified.

Alert

Accurate review before approving salaries prevents financial errors and protects employee rights.

3. Provides Official Documents Ready for Printing and Sending​

Export → PDF or Excel

Important for accounting and financial auditing.

4. Starting Point for Complete Salary Management​

From it you can open:

  • Add reward
  • Add deduction
  • Salary details
  • Modify salary
  • Generate salaries

Fourth: When Do We Use the Salaries Page?​

1. Before Generating Monthly Salaries for Employees​

For review and verification of everything.

2. During Account Review​

Because the page shows all financial elements in one place.

3. When Monitoring Company Department Performance​

Because filters help you see only a specific department.

4. When There is a Disagreement Between Employee and HR​

Can review their salary by clicking "Details"

Tip

Use the salaries page regularly before final salary approval to ensure accuracy and fairness.

Payroll Management Functions​

1. Display All Employee Salaries by Month and Year​

2. Review Total Rewards – Total Deductions – Total Overtime Hours​

3. Access Details of Any Employee's Salary for Modification or Addition​

The page displays all "Salary Details" after calculating:

  • Rewards
  • Deductions
  • Advances
  • Overtime
  • Base Salary

Filters at the Top​

1. Salary Period​

Select month and year (e.g., January 2026).

2. Job Type​

To filter employees according to their work type (Full-time / Part-time).

3. From Date / To Date​

To specify a time period to display salaries generated during it.

Three Cards in the Middle​

1. Total Overtime Hours​

Aggregates all overtime hours for all employees in the selected period.

2. Total Deductions​

Value of all deductions made on salaries.

3. Total Rewards​

Sum of approved rewards this month.

Information

These cards provide a quick view of main financial costs for salaries.

Salaries Table at Bottom of Page​

The table displays for each employee:

  • Name: Know the salary owner
  • Job Title: Position
  • Job Type: (Full-time, Part-time, Hourly)
  • Currency: Currency type (EGP, SAR, USD)
  • Base Salary: Base amount
  • Advances: Amount deducted as advance
  • Deductions: Total deductions
  • Rewards: Total rewards
  • Net Salary: Final due amount
  • "Details" Button: To access the employee's salary details page

Generate Payroll Page​

Its Function:​

  • Used to issue salaries for the selected month
  • System automatically calculates everything (Days – Hours – Rewards – Deductions – Advances)

Explanation of Page Elements:​

1. Specified Period​

Here the user selects month and year (e.g., January 2026).

2. Applied Filtering​

Can generate salaries based on a specific job type or all jobs.

3. Explanatory Message​

Clarifies the number of employees whose salaries will be generated (e.g., "Salaries will be generated for 30 employees").

4. Generate Button​

When clicked, the system creates salaries for all employees and prepares them for display in the payroll management page.

Alert

Make sure to review all data before generating salaries to ensure calculation accuracy.

Salary Details Page​

A detailed window used to review the final salary for each employee, after calculating all salary elements such as rewards, deductions, advances, and overtime.

This page is considered the most important screen in the payroll system because it shows the final amount that will be paid to the employee.

First: Purpose of Salary Details Page​

The page is designed to give the company owner or HR officer a complete picture of the employee's salary before payment, including:

  • Base Salary: Fixed amount
  • Rewards: Financial additions
  • Deductions: Deducted amounts
  • Advances: Amounts deducted as advances
  • Overtime: Overtime hours
  • Job Type and Currency: Basic information
  • Work Days and Hours: On which salary was calculated

Thus helping you:

  • Ensure everything is calculated correctly
  • Review salary before approval
  • Easily modify any part of the salary
  • Add reward or deduction immediately from the same window
  • Understand reason for increase or decrease in net salary
Tip

Use the details page for accurate review of each salary before final approval.

Second: Page Elements Explanation​

1. Employee Data​

Appears in the upper part of the window:

  • Employee Name: Know the salary owner
  • Employee Code: Identification number
  • Department: Assigned department
  • Job Title: Position
  • Job Type: (Full-time / Part-time / Hourly)
  • Currency: Currency type
  • Salary Period: (Monthly – Weekly – etc.)

This information is important because it determines how salary is calculated.

2. Work Details During Period​

The page displays:

  • Work Days: Actual number of days
  • Basic Work Hours: Official hours
  • Actual Overtime Hours: Approved overtime
  • Work Weeks: Number of weeks

This data is derived by the system from attendance and departure records and approved overtime.

Information

Work details help verify calculation accuracy and link them to attendance records.

3. Basic Salary Details​

Most important part of the page and appears as follows:

Base Salary​

Fixed amount agreed upon with the employee.

Rewards​

Appear in green, for example:

EGP 1400+

And include:

  • Performance rewards
  • Monthly rewards
  • Special rewards added by HR
Deductions​

Appear in red, for example:

EGP 0-

And include:

  • Lateness
  • Absence
  • Manual deductions
  • Violation deductions
Advances​

If the employee received an advance, it appears here as a salary deduction.

Final Net Salary​

The system aggregates all elements and calculates the final salary that will be paid.

Alert

Make sure to review all elements before final salary approval to ensure accuracy.

Third: Control Buttons Available​

At the bottom of the page:

1. Rewards​

Opens a window to add a new reward linked to the month's salary.

2. Deductions​

Opens a window to add a new deduction.

3. Save​

To confirm any modifications made to salary data.

4. Modify​

To allow changing basic salary data if needed.

5. Delete​

To delete the entire salary record and regenerate it from scratch.

6. Close​

To close the page.

Note

All modifications are logged in the system record with manager name and modification time.

Fourth: When to Use "Salary Details" Page?​

Used in the following cases:

1. Before Approving and Reviewing Salaries​

To ensure each employee receives their correct salary.

2. When There is an Employee Objection​

You can open details and review:

  • Number of work days
  • Overtime hours
  • Rewards
  • Deductions

And clarify the reason for the final salary.

3. To Add Reward or Deduction Manually​

Without returning to the general salaries page.

4. When Calculating Advances Correctly​

Appears here directly.

Tip

Use the details page to quickly and transparently resolve any disputes or objections from employees.

Fifth: Why is This Page Very Important?​

Because it:

  • Prevents calculation errors: Accurate review before approval
  • Provides clear picture of all salary components: Complete transparency
  • Speeds up monthly review process: Saves time
  • Provides complete transparency for employees and management: Builds trust
  • Allows complete control over salary before payment: Ensures accuracy
Information

Transparency in displaying salary details helps build trust between employees and management.

Sixth: Practical Examples​

Example 1: Regular Employee Salary​

Base Salary: 5000 EGP
Rewards: 500 EGP
Deductions: 200 EGP (lateness)
Advances: 1000 EGP
Net Salary: 4300 EGP

Illustrative Example

This example shows how to calculate the final salary after all additions and deductions.

Example 2: Employee Salary with Overtime​

Base Salary: 6000 EGP
Overtime: 1500 EGP
Rewards: 0 EGP
Deductions: 0 EGP
Net Salary: 7500 EGP

Successful Example

Overtime increases the final salary and motivates employees to work overtime.

Example 3: Employee Salary with Advance​

Base Salary: 4000 EGP
Advance: 2000 EGP (first installment)
Rewards: 300 EGP
Deductions: 0 EGP
Net Salary: 2300 EGP

Advance Example

Advances are automatically deducted from salary until fully paid.

Seventh: Integration with Other Systems​

The payroll system integrates with:

1. Attendance System​

Calculating actual work days and hours.

2. Overtime System​

Adding approved overtime hours.

3. Advances System​

Automatic deduction of owed advances.

4. Rewards and Deductions System​

Adding approved rewards and deductions.

5. Notifications System​

Sending notifications to employees upon salary approval.

Information

Integration with all systems ensures accurate and comprehensive calculation of the final salary.

Section Summary​

Payroll management is the unit responsible for accurately calculating salaries by aggregating all monthly data. The unit provides powerful tools to track each employee, manage their financial transactions, and generate final reports easily and accurately. Through the salaries page and details page, management can review and approve salaries with confidence, ensuring transparency and accuracy in all financial transactions.

آخر تحديث: 2026-01-08 12:00:00